About iDeals Virtual Data Room

iDeals Virtual Data Room is a fantastic data room option, with all the functionality you could expect from an industry-leading virtual data room provider. The emphasis is on facilitating due diligence in any industry, including M&A, real estate, biotech, and technologies.

iDeals Solutions is a London-based virtual data room software company that offers virtual data room solutions for various sectors, including legal, investment, and life sciences. It specializes in M&A (Mergers and Acquisitions) deals, corporate finance, bankruptcy and restructuring, due diligence, board communications, capital raising, IPO (Initial Public Offering), and real estate management. The company was founded in 2008.

iDeals has become the leading provider on the famous tech review platforms G2 and Capterra. Since the developer is constantly working to innovate the solution, it gets very good feedback across companies.

Check out our full iDeals VDR overview to see what you can get from the solution to improve your team’s performance.

Document security features 

Document security is one of the iDeals virtual data room’s strongest points. With biometric entry authentication systems, only authorized personnel can access the servers where the sensitive data is stored. You also get to control what level of permission each individual or company has for every document.

In addition, you can protect your documents with dynamic watermarks. Other notable security features include remote shred, fence view, secure spreadsheet view, and redaction.

The company’s data centers are highly secured with extensive surveillance and security personnel. What’s more, iDeals is compliant with the following security standards:

  • ISO/IEC 27001:2013 Certified Data Centers
  • SOC2
  • GDPR
  • HIPAA 

Not to mention, the company’s virtual data room security integrity is frequently audited by external auditors.

User management features

iDeals makes it possible to manage users at different levels, no matter how many people are involved in the project. Specifically, you can invite users one by one or in bulk, set sign-in security options, data room access level, and access to the Q&A section for each individual or group.

Speaking in more detail about user groups, admins have four pre-defined roles by which they can divide participants — Individual Users, Collaboration Users, Restricted Administrators, and Full Administrators. Thus, each listed group has specific permissions to access data and functions.

Last but not least, admins can manage virtual data rooms and user permissions at any time, even on a mobile device on the go.

Distinctive Features
Desktop sync
Access control
Two-factor authentication
Fence view
Live Support

Collaboration and document management features

iDeals’ virtual data room software integrates a handful of collaboration and document management features that speed up the flow of your M&A deals and due diligence processes.

Thanks to the drag and drop system, users can easily upload data to the system and control permissions with no IT knowledge.

There are no limitations on the number of documents, and you may choose to upload bulk amounts of documents with a single click of a button. You also don’t need to adjust the documents’ formatting since they’re automatically converted to PDF when uploaded. Further, all of the documents are automatically organized for easy access and secure viewing.

The data rooms also integrate live discussion forums and FAQ sections, making it easier for users to collaborate. When a user asks a question, they can specify the domain the question is related to (finance, legal, etc.), ensuring that they get help from a subject-matter expert.

Finding the documents you need is very straightforward, thanks to the VDR’s Optical Character Recognition (OCR) system. To locate a specific document, all you have to do is input its name into the search box.

Customer support

iDeals provides multiple 24/7 customer support channels for its customers, including fast-response in-app live chat and email support. In addition, the website integrates an online Help Center that encompasses the full support documentation and video tutorials, as well as a FAQs section.

You don’t need to have any prior IT experience to be able to communicate with the company’s customer support team. However, keep in mind that the extent of support and virtual data room training you get varies according to your selected plan.

On top of that, the iDeals virtual data room offers customer support in 12 languages, which include English, German, Spanish, French, Dutch, Italian, Polish, Turkish, Portuguese, Chinese, Japanese and some others.

In fact, users speak highly of iDeals’ responsive and helpful technical support in almost every iDeals virtual data room review.

Cloud, SaaS, Web-Based
Desktop – Mac, Windows, Linux
Mobile – Android, iPhone, iPad
On-Premise – Windows, Linux
Email/Help Desk
Knowledge Base
Phone Support
Live demo
In person
Free trial

Additional features

iDeals virtual data room flaunts a user-friendly interface that doesn’t differ much from the email interface most users are acquainted with. The learning curve is pretty much non-existent, even for users with no IT expertise.

The interface offers email-like options that include carbon and blind copy and forward. Moreover, users are allowed to attach links to files in the data room in the messages portal.

You can customize the virtual data room’s interface by adding your company’s logo, adjusting the header and footer, and defining the terms of access. Plus, you may change the language settings and enable automatic translation for up to 90 languages.

Finally, all of the business-critical features designed by the iDeals team are available on mobile devices.

Pricing plans

iDeals provides its virtual data room solutions in three plans: Pro, Business, and Enterprise. The virtual data room packages primarily differ in storage capacity and the number of projects and administrators. 

  • The Pro plan is the basic package that includes one project, 5 administrators, and up to 10GB of storage, making it suitable for small and medium-sized projects. With this plan, you get standard Q&A management, custom NDA and terms of access, dynamic watermarks, and two USB drives with data room archives.
  • As for the Business plan, you have all the benefits of the Pro plan, but you also get to work on unlimited projects and assign unlimited administrators to access and edit the virtual data room. The storage capacity is also upgraded to 250GB. In addition, the package includes advanced Q&A, document labels, extended customer support, and other features. This plan works best for medium or large-sized projects.
  • The Enterprise plan gives you everything in the business plan, along with a dedicated project team, custom data retention policy, and delayed billing (until the project goes live). The maximum storage capacity is also boosted to 1TB. The Enterprise plan is a great all-around package for massive projects.

The company doesn’t provide pricing details. To get a quote for your selected plan, you need to contact the sales team. It’s also worth noting that all plans come with a 30-day free trial.

  • 1 Project
  • 5 Administrators
  • Unlimited Users
  • Flexible Storage
    (Up to 10 GB)
Pricing details
  • Unlimited Projects
  • Unlimited administrators
  • Unlimited users
  • Flexible Storage
    (Up to 250 GB)
Pricing details
  • Unlimited projects
  • Unlimited administrators
  • Unlimited Users
  • Flexible storage
    (Up to 1 TB)
Pricing details

Features Checklist

256-Bit SSL Encryption Data Backup Document Expiry Dynamic Watermarks ISO 27001 Certified SOC 2 Certified SSAE 16 Certified HIPAA Certified Virus Scanning GDPR Compliant Multiple Datacenter Locations
Mobile Device Management Multiple Channel Verification Permission Groups Set User Permissions Two-Factor Authentications Single Project Login
Branded Website Bulk Uploads Drag and Drop Files Full-Text Search In Document Linking Windows Explorer Integration Scroll-Through Viewer Q&A Section Desktop Synchronization
iPad Application Mobile Device Interface Multi-Language Support No Software Installation Required 99.9% Uptime Web-Based Spreadsheets Viewer Drag & Drop Upload
Audit Logs Graphic Reports Automatic Audit Reports Tracking of All User Activity Document Version Control Scheduled Reports Tracking of Document Viewing Time

Product Reviews

Aug 22, 2022
I have used two data room platforms previously, but this one has been the best. The first thing I like about Ideals is that it's more cost-effective than other data rooms. Secondly, iDeals has a really user-friendly interface. You can upload and delete files easily, and customize your Q&A section and the VDR in general. Our clients are happy with the way the information is presented. The third important pro is an easy setup and onboarding, the data room works swiftly and with no bugs. I can totally recommend iDeals data room to speed up the deal process.
Adam Taylor
Aug 8, 2022
iDeals is the perfect provider for my law firm. It keeps all the confidential data safe and gives us all the functions we need to maintain communication with clients. We’re using iDeals VDR for a couple of years, and we’ve never had issues with it. However, I wanted to ask the support team some question several times, and they responded very quickly.
Arden Holland Project Manager
Jul 11, 2022
As a pharmaceuticals firm, we need to pay extra attention to the protection of our information. iDeals is compliant with all the regulations we need to follow, and they offer impeccable security, protecting the repository and giving us additional tools to safeguard specific files. With this data room, I can be sure only authorized partners can access our information.
Tom Fernandez
Jun 5, 2022
I enjoy using the Ideals data room. Unlike some providers we used before, it has a simple interface, and we started working before they made us a demo. Previously I read that some users had difficulty uploading large files, but for us, everything worked fine. So now we have a stable data room that is easy to use for partners and us, and I'm delighted with it.
William Miller
Apr 27, 2022
The VDR is very good, and I really want to note the top quality of customer support at iDeals. We had an appointed coordinator who provided an online session of training for our team. The service team was always ready when needed. Thanks!
Adam Lyons, CIO, Carlson Capital LLC
Mar 26, 2022
I’ve switched my company to the iDeals virtual data room just recently, but I already feel like it was one of my best decisions. It is very convenient and filled with all the features my company needs to maintain the paperwork. And the interface is so simple that even my partners who weren’t ready at all to use new software adapted to it in no time.
Zackery Madison CFO
Mar 7, 2022
I would say we've been a very satisfied customer. I definitely like the sidebar on the left, where we are able to jump easily between all the rooms we have. Actively there are 8-9 deals going at once. It's great when the core team can switch between those projects with ease.
Justin Sirpilla, Manager, Corporate Development and M&A, Lippert Components
Jan 12, 2022
I was looking for the simplest solution that will let my staff work with documents. I chose iDeals VDR, and I never regret this decision. It is so easy to use that no one ever had any issues understanding the interface, even newcomers. Now we have all the needed features to let our potential partners perform due diligence and simply maintain the papers internally.
Chet Statham CEO - Founder
Oct 30, 2021
We were using another provider for a while, and it was ok. But when I saw what iDeals offers, I was amazed by the number of features. So I’ve decided to give it a try, and I have to say, they make a pretty good job.
May 19, 2021
I liked the fact that iDeals was easy to use and can be tailored for each case. Activity tracking for each page was the best function for me, and the ability to change the contrast of the watermarks is also a great function I did not see in the previous data room we used for the deals.
Dave Roberts, Associate Manager
May 13, 2020
We use iDeals data room to share documents for review by our partners. That is super easy and much more secure than sending them by e-mail. Setting up the data room took 15 minutes. I really liked the "updated version" function that allows a new version of a file to replace the old one, as well as notifications and reporting. The price is affordable, so my experience with this software is totally positive.
Andrea Smith
Mar 31, 2020
We just started a free trial of Ideals and must say we really like this data room. Previously we tried another VDR but the customer support was awful. Here you get an answer immediately and that's something that makes us rely on Ideals. They also have German-speaking people. For sure I can recommend them as one of the best data room solutions.
Hans Landers
Sep 14, 2019
To be honest, we chose iDeals VDR because our partners use this provider. And now I understand why they are so satisfied with it. I was afraid we would have to go through some training to learn how to use it. But the interface is so straightforward that we could tap into all those numerous features right away.
Harold Rider CEO
Jul 29, 2019
We’re using iDeals since the first day our company was born, and I’m sure we will never switch to anything else. We always feel secure not only because of the high level of protection iDeals VDR offers but also because of the responsive support team. They help us even with the tiniest details!
Derek Blue President & CEO
Nov 1, 2018
iDeals was great on the paper, and it’s even better in reality. We’re using iDeals virtual data room to exchange files with our partners, and we do that a lot as a life science company. The reason we chose this provider was that it offered the highest level of security. But as we began using it, we were delighted with the simple interface that offered all the features we need.
Gorden Haynes Hospital & Health Care
Oct 1, 2018
It was easy for iDeals VDR to become our first choice. Simple interface, all the required features, strong protection, and 24/7 support. What else could we wish for? This provider met all our expectation and requirements, and I am really glad we picked it.
Chase Kendall Transaction Manager
Sep 23, 2018
We are using iDeals virtual data room for over a year in my company, and we’re absolutely satisfied with the service. The interface is very straightforward, which is especially important for us - we often invite interns to work with us. They can understand how to use the data room without any explanations. And also now we have all the features for productive teamwork.
William Dane Director
Jul 30, 2018
As a real estate company, our whole workflow consists of deals. So we definitely needed a provider that can offer round-the-clock support. We’re using iDeals virtual data room only for a couple of months, but I can already say that we’re going to stick to it. It has a lot of necessary features that help us close deals successfully.
Miles Watkins Managing Director
Jul 11, 2018
Trying to find the best solution we’ve switched between several providers, and we can tell from our experience that iDeals VDR is the best. It is packed with functions, but the interface is so well-organized that we never struggle to find the feature we need at the moment. Also, it is quite appealing that the support team is available 24/7. Although we never needed any help yet.
Hilary Richardson Corporate Finance Manager
Jun 5, 2018
The product and service which iDeals offers are truly exceptional. Good prices, advanced features, and easy use even for novices. Highly recommended!
Patrick Ferres, Managing Partner, Wellington Investment Corporation
Mar 20, 2018
Been using this only recently and from limited use of uploading information on the folder on the desktop has been quite useful and fast.
Vivek Agarwal, Strategic Planning & Corporate Finance, Columbia Asia
Nov 2, 2017
The product has great functionality, which helped us to greatly improve due diligence. Our customers are also satisfied with our choice of the data room. We especially like the document access report feature because it helped us analyze the behavior of parties and even predict the outcome of the deal.
Julius Gabčo, Corporate Controller, Greenlight Capital
Oct 25, 2017
I would like to thank iDeals team for supporting our company. With you I’ve had no worries about the security of our documents. I definitely recommend iDeals VDR to everybody.
Brian C. Santana, Senior Partner, Glenview Capital Management
Oct 22, 2017
This is our third project with iDeals data room and we never had any problems with the functioning or any other complaints. It really has everything one might wish and I don`t think we could make a better choice.
Eleanor Lamb, Chief Business Officer, Thames River Capital
Oct 10, 2017
iDeals is an amazing and very intuitive data room. The features that are offered surpass the other data rooms we have used. The cost is very appealing and affordable. The support staff is readily available whenever I had a question. I am very happy with the switch to iDeals. Our clients also note that since we moved to iDeals VDR, the difference is great. It is much easier to work with the documents index, Q&A function, scroll through PDF documents, and other useful features.
George Henderson, Campbell Square Capital Management
Sep 24, 2017
Our company previously worked with another VDR, and had several complaints regarding the system speed, complicated interface, and errors. We`ve started to cooperate with iDeals, and there is truly nothing more to desire. It is safe and easy and convenient. I wish we had chosen this provider earlier. I recommend iDeals to businesses who value the simplicity and functionality.
David Buckley, Chief Technology Officer, Wendelstein Energy Inc
Sep 19, 2017
Easy to use, intuitive, nice audit track, We used several data rooms and iDeals I can fully reccommend.
Robert Kacer
Sep 18, 2017
iDeals VDR has been very useful for my business. The major advantages for me were intuitive interface with full customization, a possibility to set limited access for users, and a reasonable price. I think that the offered options will suit even the most demanding users.
Brend van der Zanden, Chief Executive Officer, Centaurus FX Concepts
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iDeals Solutions is a global leader in virtual data rooms. They provide secure solutions to over 175,000 customers and 1,000,000 professionals all over the world, offering top-notch document management, security, user management, reporting, customization, and collaboration features.
iDeals has three pricing plans — Pro, Business, and Enterprise — each with a quote-based offer. You can contact the iDeals sales representative to find out the exact price, as pricing offers may differ depending on the peculiarity of a project.
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