About SmartRoom VDR

SmartRoom is one of the products of BMC Group VDR LLC (BMC GROUP), a leading provider of information management solutions founded in 1998. The company is based in El Segundo, California, United States.

SmartRoom specializes in M&A (Mergers and Acquisitions) deals, alternative investments, structured finance, asset-backed securities, due diligence, post-merger integration, private equities, and restructuring and bankruptcy processes.

Document security features

The SmartRoom VDR utilizes advanced encryption techniques and algorithms to maintain a high level of security in your data rooms. It also incorporates a handful of advanced multi-layered security features that keep your documents safe. 

With SmartLock, you can revoke access to particular documents, even if they were already downloaded by a user and exited the virtual data room platform. 

Another good feature is document redaction, which allows you to automatically select keywords and data patterns for redaction applications. You can do this for as many files as you want and even control how many users can access redacted versions of your documents.

Moreover, SmartRoom VDR allows you to control who can access each document using multiple access levels, including view, save, modify, and print. The platform also enables you to generate detailed reports to make it easier for you to monitor and analyze your transactions. 

Plus, you may set alerts when specific changes take place in your virtual data room for better control. 

Collaboration and document management features

The SmartRoom virtual data room streamlines collaboration by allowing you to share sensitive data with a secure link. The data room is also integrated with Microsoft Office Online, enabling multiple parties to securely modify, edit, and collaborate on confidential documents. Importing from SalesForce and DealCloud is supported, too.

With DocuSign integration, SmartRoom lets you send and save electronic contact signatures and non-disclosure agreements in your virtual data room for maximum security.

Using SmartDrive, you can conveniently access and modify VDR documents directly from your computer. You can also utilize SmartMail to securely send files from your email to the virtual data room platform.

Additionally, SmartRoom makes managing your print queue much less of a hassle with SmartPrint. This feature provides you with an easy interface for monitoring print status, adding cover pages, and switching between printers. 

Further, the SmartRoom virtual data room lets you upload bulk amounts of documents in compressed ZIP files for faster upload speed. The virtual data room also facilitates document mapping and distribution across multiple index locations with a one-click system. Therefore, no matter how large your SmartRoom content is, you should be able to organize it efficiently.

With the SmartRoom mobile app, users can access the VDR securely anywhere on the globe without requiring a computer. It’s also worth mentioning that Smartoom is integrated with Box, so you can seamlessly and securely import your documents directly into the virtual data room.

Customer support

SmartRoom offers 24/7/365 customer support by phone. You can also get in touch with the customer support team by filling out the contact form on the website. Additionally, the website has useful support resources that include user guides, frequently asked questions, and training videos.

Currently, SmartRoom provides support in 8 languages: Chinese (Simplified), English, French, German, Japanese, Korean, Portuguese, and Spanish.

You may also benefit from document translation services through SmartRoom’s service providers.

On top of that, SmartRoom assigns a dedicated project manager for every project, whose primary duty is to assist with queries and problems related to the virtual data room. They also provide guidance on the deal flow.  

Free Trial
Mobile – Android, iPhone
Live Online
Email & Phone
Live Chat

Additional features

SmartRoom integrates a Q&A tool that streamlines your Q&A discussions without compromising security. You can benefit from the software’s reporting features and security settings to manage the discussions between buyers and sellers efficiently and securely.

In addition, the SmartRoom virtual data room is hosted on the Microsoft Azure platform, which is widely acclaimed for its robust data center security. Other security measures and layers include network segmentation, proactive Intrusion Detection Systems, and firewall security.

Pricing plans

Currently, SmartRoom doesn’t provide any details for its pricing models. To get a quote, you need to contact the sales team by filling out the form on the company’s website.

It’s also worth noting that you can request a free demo for the SmartRoom VDR, giving you the opportunity to get a hands-on test drive with the product.

Features Checklist

128-Bit and 256-Bit SSL Encryption Virus Detection Geographically Dispersed Data Centers Data Backup Dynamic Watermarks ISO/IEC 27001:2005 Compliance SSAE16 Compliance
Two-Step Verifications Digital Rights Management Permission Groups Mobile Device Management
Bulk Uploads Drag and Drop Files Microsoft Office Integration Q&A Section
iOS Application Android Application
Audit Logs Automatic Audit Reports

Product Reviews

Jun 29, 2022
Of course, it is not the most advanced provider out there. Still, Smartroom VDR is good, especially considering its affordability. It is quite easy to use and offers many necessary features. So we are rather content with the service.
Peter Midgley CFO
Aug 25, 2019
In my firm, we are using Smartroom VDR for almost a year, and we are completely content with it. It offers all the needed features and, most importantly, protection for our corporate data. We will continue using this provider, at least for the nearest future.
Richard Christison CFO
Apr 2, 2019
Smartroom VDR is the first data room we’ve ever tried, and I am glad it is the right fit. It protects our data and gives us the tools needed for documents management. The best thing is that the data room can be accessed from the mobile phone so that we can work with files remotely.
Jack Elmer Analyst
Nov 23, 2018
We don’t have many projects at once in my company. So Smartroom VDR fits us well. Probably, it will lack the functions if we will get more projects. But at this moment, we are satisfied with the service.
Phil Dukes CEO
May 16, 2018
Smartroom VDR is very basic, but we don’t really need anything more. My company is using this service to manage the internal flow of documents. Maybe we will use it to work with partners later. But for now, it serves us as a convenient repository.
Jimmy Leon Investor
Mar 28, 2018
Smartroom VDR is affordable yet of good quality. My employees feel very comfortable using it, and no one seems to have any issues. Sure, there are better options on the market, and maybe we will switch to something more advanced. But so far this data room is sufficient.
Billie Coleman CEO
Feb 8, 2018
Our organization has been using a SmartRoom VDR for a year. It is definitely a very secure and reliable platform. Plus, there is many useful options to enjoy. Recommend!.
Joseph Weiss, Mellon Capital
Oct 29, 2017
Obviously not the best online data room in the market, but very good for its price-quality ratio. We`ve been using it for almost a year, and had only some small problems that were quickly fixed by support. It definitely meets most of our company business needs.
Grace Denver, Nuveen Investments
Oct 13, 2017
Excellent service! This is our first try of virtual platforms, and we never got disappointed. It is just as advertised, and the security is on the level. The thing I enjoy most is the chance to work with the VDR on the go via my mobile. Thanks!
Eva Mitchell, Eagle Asset Management
Sep 25, 2017
This VDR is truly easy to use and not overloaded with unnecessary features. A good choice if you don`t have multiple projects to work with. Support is very helpful and always available.
Max Vogel, IBG Inc.
View more reviews


Smartroom is a virtual data room service that offers record-high document upload speeds, has a multi-layered security system in place, and assigns a dedicated manager to each project. It facilitates M&A, due diligence, investments, bankruptcy, restructuring, and many other transactions.
SmartRoom's pricing is quote-based. You can contact the Smartroom sales representative to discover the available pricing plans. The provider doesn't offer a free trial, but you can request a demo to review the functionality of this data room.
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